This is the latest news from Digital Communicators meeting today!
If you attended the meeting, you probably had the chance to blossom as a stupendous flower in our club garden. If you missed it, the videos of the meeting will be released soon. Will you miss them too?
Enjoy the video report, and feel free to make comments below. Actually, comments are really appreciated and welcomed, as the ‘Live reporter’ role has no formal evaluation, but just your feedback in the shape of comments here.
In the coming days you will be able to read a full and deep account of the meeting with food for thought for everyone to improve.
This is the Live Report of our event SUMMER DAYS of the 28th June.
Our President Nik thanked the current board that contributed to the birth of our club, Digital Communicators, and welcomed the new one. He also congratulated our participation in the VTM Convention. Our TMOD Mahfuzur inspired us to enjoy every minute of the summer.
We welcomed a new member Brian, our 32nd member, who was our Timer and shared with us his speaking and digital skills. We had prepared speeches that brought a lot of value to our event.
The first prepared speech was given by Colette with the title “The VPE.” She shared with us an inspiring message: “The VPE role is not about me, it’s about serving you.”
The second prepared speech was given by Vincent with the title “The Salt of Every Soup”. His is a leadership story. His speech inspires us to trust and embrace diversity.
The third speech was given by Dec, titled “The Ages of Man and Woman”. He shares with us his story and his successful career with wonderful images. The message is: How the meaning of success changes depending on our age.
The table topics master Andrew led the improvised speeches and shotgun evaluation segments. We had wonderful improvised speeches: “Summer dancing” by Mar, “What is your summer song?” by Nik, “A guide to your cellar” by Vincent, and “Your happiest summer“ by our guest Lijjou. In Digital Communicators evaluation is very important. Our evaluator Azra emphasized the power of questions to connect with the audience. Julian reminded us how emotions help us to connect. Our guest Heidi pointed out how images help us to share our stories and how our words add to the embroidery. Nick congratulated us for the use of the word of the day: equable. Mar guided the Open Feedback session for additional commendations and recommendations for the prepared speeches. Pamela closed the evening with the evaluation of the evaluators and a wonderful summary of the event. One objective of the video analysis is to dig deeper into the evaluation of the evening, those elements that went unnoticed. In other words, to discover those elements that we are doing well – our best practices, and those elements that still have some room for improvement – our lessons to learn. Let’s do a sandwich evaluation. Let’s start with the Best Practices. Kudos to our TMOD for sharing visuals during his presentation. He guided us during the whole event.
The Lesson-to-Learn is to go even further. There are a couple of recommendations here:
1: If we want to share visuals with our audience, we have to practice beforehand. How can we do this? Open a session in Zoom and record yourself.
2: Instead of sharing your whole screen, share only the visuals. Remember, you may have some confidential information on your screen that you don’t wish to share.
3: Once you master the screen sharing, go a step further. Show your visuals on your window.
4: Do not share your screen while others are speaking. This was the case for example in our last event. At minute 35:14 of the video “2021-06-28 – Club Meeting – Speaker View” the TMOD shares his screen while the Live Reporter is still speaking.
Kudos to our Open Feedback TM for introducing the idea that evaluations can also be delivered with the help of Menti in three ways: the website www.menti.com, direct link, and scan the QR code. Brilliant idea!
One additional Lesson-to-Learn is for the TMOD to follow the agenda. The Live Reporter and the Open Feedback go before the prepared speeches and there is a reason for this. Additionally, the TMOD cannot decide to shorten the sessions. In other words, the Open Feedback requires at least 1 minute, and not 30 seconds, and it goes before the prepared speeches because the audience needs to know how to provide their evaluations. This resulted in the fact that the prepared speeches did not get sufficient evaluations.
Last but not least, the best way for the TMOD to manage time is to follow the agenda and adjust the time with the Table Topics session. Example: In our event, the Table Topics session started at 07:06 and ended at 07:26. This time of frame allows us to tell the Table Topics Master that he has time for 6 rounds and one Table Topic (2’ Table Topic + 1’ Shotgun Evaluation = 3’ x round => 20’ / 3’ => 6 rounds + 1 Table Topic). If we start the Table Topic session later than expected, we will have to recalculate the minutes available and inform about the rounds to the Table Topics master. In this way, we avoid asking about the available time to the Timer all the time.
All in all, a very well-guided session, inspiring prepared speeches, creative improvised speeches, and a lot of pioneering ideas in testing new digital tools.
What I did learn by taking this role is that the deeper we go into a subject the more subtleties for improvement we find. We know that one of the TM core values is EXCELLENCE, but on our way to excellence, we have to find a compromise between perfectionism and priorities. Otherwise, we will never achieve another important TM core value = SERVICE.
In Digital Communicators we have fun while we learn new things!
We had a terrific meeting as we started off with a business meeting. Here we voted in our new 2021-2021 club officers! They are as followed:
President: Nik Lakhani
Vice President Education: Colette Ainscough
Vice President Membership: Pam Rowley
Vice President Public Relations: Pamela Benjamin
Vice President Technology: Mar Cano
Secretary: Dec Cluskey
Treasurer: Julian Cereceda
Congratulations to our newly elected executive team.
After our business meeting wrapped up, our lovely Toastmaster of the Day Kavita immediately took control of the meeting and dove right into it. She flawlessly transitioned from one segment of the meeting to the next effortlessly. Bravo Kavita!
We had two prepared speeches, speaker 1 was Kenneth and speaker 2 was Julian. Kenneth bedazzled us with his beautiful words of “we need to understand how our customers communicate” and “we must build a bridge between you and your audience so that the emotions can flow”. Kenneth’s main message was that we need to understand OUR own communication style, while he repeated is mantra – Customer is Queen!
Julian took our breath away as he WOW’d us with his visual aids throughout his speech. He kept us entertained by switching them which left us with the thought of “what technology is he using for his presentation”. I highly encourage you to review our meeting recording to see what I’m talking about.
Our Table Topics portion of the meeting was phenomenal! Our table topics master was Antonia who also set the bar very high with her usage of technology she incorporated into the session. We had five table topic speakers as well as five table topic shotgun evaluators. Well done Antonia!
Lastly, our speech evaluators were suburb! Both were seasoned Toastmasters who delivered their evaluations with purposeful and gracious tips and suggestions. Their evaluations were top notch and great examples for not only the speakers themselves, but everyone else as well!
Title: Moments of Fun : Impromptu Speaking (Table Topics) Theme : ‘A replay of childhood stories’
Love it or loathe it, table topics (Impromptu speaking ) is a powerful tool for developing ‘off the cuff’ speaking skills As Toastmaster’s founder, Dr. Ralph C. Smedley, stated, “We learn best in moments of enjoyment.”
This meeting was no exception, we had fun and loved the creativity and imagination behind this special joint meeting. As with all our meetings we had a special theme which was carefully weaved into the meeting ….. ‘A replay of childhood stories’
Andrew Bennett DTM (District 91 Champion) shared his top tips on Impromptu Speaking. 1 :Step up. Take any opportunity that comes your way for answering a table topic. We answer these types of questions anyway in life. 2 :Be a good Listener (don’t panic ) so you give yourself the chance to capture the topic. 3 : Get into a sense of flow (repeating the questions helps) He went onto say that ‘everything thing is within us and ready to be accessed to answer any table topic which was beautifully demonstrated by Mar Cano. Toastmasters is dedicated to every aspect of Public Speaking including prepared and Impromptu speaking. DCOM is a club for those who want to improve their online presence and use of digital tools in their presentations. Join our next meeting as a guest on 14th June at DCOM https://zoom.us/meeting/register/tJArdeCupz4uHtzkDMOjk0QtaLU_K9-7w-kv website : https://digitalcommunicators.org/
Who would ever have imagined that one day we could get ‘highly interactive’ on a digital platform with people all around the World? Have you?
Last Monday, this is exactly what happened at Digital Communicators the more so the Toastmaster of the Day, our beautiful Colette, set the meeting theme as ‘Let’s get interactive’. And guess what?? She started interacting with all the members days before the session asking what we expect to gain from the meeting, results of which she displayed proudly in her background image on the meeting day.. and she even requested everyone to interact via the chat option of zoom.. That was a first for me seeing the number of messages going through the chat..
In the very beginning portion of the meeting, the President was interacting with our distinguished guest, the Rockstar, Boy Band from many years ago, Singer with the Bachelors, DEC CLUSKEY. Oh yeah.. we do have a lot of surprises and visits to Digital Communicators!! We just wished he could have sung few lines for us.. maybe next time as he did promise to visit us again..
I am sure you will all agree with me that a club is nothing without its members. And the success of the members brings happiness to the club, makes us all happy. Congratulation Pat Caslin for your wonderful achievement – 2nd place in the District 71 International Speech Contest.. We are all PROUD of you!!
3 speeches were lined up. They were a mixture of sharing, inspiration and amazement. Mehfazur talked about his mother being his best coach with the best magical words which he still recalls vividly ‘Everything will be ok’. President Nik, inspiring as ever, raised his voice with the message loud and clear: ‘It’s about stepping up’. Club mission, officer roles and why you should be part of the digital communicators were covered. The challenge that still remains is for us all to get aligned and let’s help each other to grow. And finally, Pamela amazed us by diving us into her triathlon journey and how she managed to get the medal amidst the waves and the sharks…
Do you hear the gentle lapping of the waves, feel the soft sands between your toes while you are sitting under the palmtree? In this unprecedented time, Hazel, our Table Topics Master, brought us to a world of vacation and we could literally imagine ourselves on a holiday of our preferred destination, with the person of our choice and doing the activities we so longed for. How great would that be if it could all be true right now!!! Remember to be all ears in this segment as you can be picked up for the shot gun evaluation of one minute.
Evaluation is what keeps members coming in with a view of getting better. Our team of evaluators Pat, Antonia and Mar were fantabulous in commending and recommending our speakers. Watch the recording and you will discover the useful tips which I am sure are useful for you as well!! And as usual, we could see Antonia with her digital tool where items were popping up on her background as she delivered her evaluation. And of course, Mar, our Prezi master. After all, we are Digital Communicators!!
All our other role players did justice to their roles. Pam our timer, Andrew our interactive grammarian with the word of the day synonym, and of course our innovator and technology savy member Julian who brought another dimension to the open feedback role. I think we speakers are indeed lucky to be part of digital communicators where we get so much of valuable feedback. And we were blessed to have a guest Andrew who gave us valuable suggestions for improving our session. Thank you Andrew!!
To conclude, a very interactive session where we have witnessed interactions at its peak and also saw how using digital tools enhances our interaction. And remember, this happens only at Digital Communicators.
What are you waiting for?
Join us at all of our sessions and learn more and invite your friends to like us on Facebook, twitter and visit our website.
How many of you have ever felt ‘As pretty as a Picture’? Last Monday 10th May we had the honour to transport ourselves to the National Gallery in London guided by our DTM Toastmaster of Day. The meetings at Digital Communicators are a work of art because of the pulchritudinous members, fellow Toastmasters from other clubs and guests. Also, because of all the energy, experience and eagerness to keep facing new challenges and learning.
When it comes to digital technology to communicate, I would like to focus on digital tools used to enhance different roles: virtual backgrounds, Prezi Video and OBS to enhance
1. Zoom virtual backgrounds, and Toastmaster of the Day
Firstly, what a creative way to use virtual backgrounds to co-create our particular Digital Communicators Gallery! Our TMoD Andrew proved that being creative can enhance digital communication by recreating virtual spaces with a simple click in the Zoom options. However, technology also can be manual, apart from digital. Who would like to take the challenge our TMoD posed by bringing to the table other types of technology, like a pen?
2. Prezi Video, and Table Topics
Secondly, what a challenge for our Topics Master to use #Prezi video! Why not congratulate Pam for having the courage to use this digital tool to facilitate the Table Topics section! As a suggestion, what if after showing the whole picture, she would have shown herself and the picture by the side?
3. OBS, and speech evaluation
Thirdly, what a surprise when our latest member showed us how using #OBS can also enhance our digital communication even when delivering an evaluation! She indicated best practices and lessons to learn to go along with her speech evaluation. We could see she has a lot to offer to the club. Thank you, Antonia, for joining us.
Finally, what a great idea from our president to include open feedback with commendations and recommendations at the end of the session! Feedback is one of the quiddities of Toastmasters, and of our club as well indeed. Yet, if the open feedback is only for the prepared speeches, why not do that right after the speech evaluations are given? And what if we used a digital tool to capture as much feedback as possible? Using a tool like Padlet, Slido or Mentimeter could help us gather feedback from all the audience at the same time. Afterwards, the speakers could take those comments to analyse them more calmly and deeper.
Once again our meeting excelled because of every single member who made it happen ‘As pretty as a picture’! Yes, and… Let’s also be mindful about those areas for growth. We are digital communicators, but not perfect yet. As our guest Panos said, ‘You don’t need to be perfect, but to care enough to be your best’. What a better place to be your best than at Digital Communicators?
If you want t enjoy the whole show and continue learning, have a look at both videos shared by our President Nik Lakhani in the previous post. There you will be able to check these and many other meaningful aspects in detail. What are you waiting for?
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